Coordinator, Accounts Payable

Why Oatey?

Since 1916, Oatey has provided reliable, high-quality products for the residential and commercial plumbing industries, with a commitment to delivering quality, building trust and improving lives. Today, Oatey operates a comprehensive manufacturing and distribution network comprised of industry leading family of companies: Oatey, Cherne, Keeney, Quick Drain, Hercules, Dearborn, GF Thompson, William H. Harvey, Masters, Contact, Belanger, Lansas, and Durgo.

At Oatey, we're doing big things — and by joining us, you'll have the chance to do big things too. You can build a strong career in an innovative, inclusive, high-performance environment, with the confidence that your company cares — about you, our customers and our world. Ready to make an impact in a place where you matter?

Position Summary:

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals.  Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.  Review applicable accounting reports and accounts payable register to ensure accuracy.

Position Responsibilities:

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system.  Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case.

• Experience with three-way match and non-purchase order invoice processing.

• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s).  Review ingested invoices for data errors prior to routing.

• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.

• Prepare and perform payment run reviews for accuracy.  This will include standard payment runs and special runs such as commission or rebate groups.

• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.

• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.

• Downloading of utility invoices to load in the A/P Invoice Workflow.  Processing the utility credit card payments through individual websites to ensure timely payments. 

• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company.

Knowledge and Experience:

• Demonstrated understanding of basic accounting practices and procedures.

• Computer skills: demonstrated proficiency in MS Excel, Word.

• One plus (1+) years full cycle AP in a fast paced, dynamic environment.

• Manufacturing experience preferred

• Attention to detail, accuracy, and consistency of data entry.

• Experience with ERP systems, SAP preferred.

• Experience with an AP Workflow system, Open Text/VIM preferred.

Education and Certification:

• High School Diploma or GED required.

• Associate degree preferred.

At Oatey we are committed to help our Associates grow their career. Apply today and grow with Oatey!

Oatey Total Rewards

• Generous paid time off programs and paid company holidays to support flexibility and work-life balance
• Annual Discretionary Cash Profit Sharing
• 401(k) with competitive company match
• Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents
• Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)
• Short-Term and Long-Term Disability income protection coverage at no cost to associates
• Paid Maternity and Paid Parental Leave
• Tuition reimbursement
• A robust suite of complementary benefits to support associate well being

Equal Opportunity Employer

The Oatey family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.